2020 Spring Meeting Minutes
2020 RLSA SPRING GENERAL MEETING AGENDA - July 7, 2020 at 8:00 PM via Zoom
- Call to order: 8:07
- Review of voting process
- Adoption of agenda as presented: 1st: Georgina Carter, 2nd: Rod Houk
- Adoption of minutes from 2019 Fall League meeting: 1st: Dana Schwartz, 2nd: Todd Emery
- Applications for Membership/Withdrawal
Application: Regina Rise
Affiliating through the RMSL, combination of players from Kaos and Raiders last year. Coached by Al Workman and Dustin Patrick. Performance bond received.
Motion to accept team to membership: 1st: Matt Johner, 2nd: Rod Houk
Leaves of absence: Sleek, Lumsden U21, Rampage, Earl Grey Heat, Lumsden U19, Elite Auto Body, Bomb Squad, Aces Fastball, Raiders, Pasqua, T4 Ladies
6. League Structure
- Regular season format and start dates
- Start date of Monday, July 13th. Six week season ending Thursday, August 20th. Twelve games per team. No double headers.
- Set Schedule Pickup date - Douglas Park washroom building lobby - Thursday, July 9th 7:00 - 8:30. Recommend submitting league fees at this time.
- Divisional structures - 8 team Div II and 4 team Div II
- Pride had requested to move down to division II
- No playoffs
Question: are there any provisions in place for rainouts?
- Diamond 2 is only being used one week of the season
- Could consider using Sunday nights to play games
7. Budget Review
- Based the fees on the collection of 2/3 of the amounts from 2019 (due to 2/3 of the number of games played)
- Results in similar bottom line as in 2019
8. Umpire Fees
- 2019 - $43 per umpire/game
- 2020 - propose increase to $45
Motion to increase the umpire fees to $45 per game; 1st: Dana Schwartz; 2nd: Georgina Carter
9. League Fees
- Propose $1,355 ($850 league, $175 affiliation, $330 bingo workers expense)
Motion to accept $1355 as the league fees for the season; 1st: Todd Emery; 2nd: Sue Gowans
10. Registration/Affiliation & Softball Sask waiver
- All teams must complete the RLSA Registration/Affiliation form and send it IN DIGITAL SPREADSHEET FORMAT to the RLSA Registrar Sarah Stelmacovich, firstname.lastname@example.org. Sanitation Champions must be included if they are not a player or coach. Mark them as Manager in the Category field.
- Softball Saskatchewan now requires that all coaches participating in the sport of softball have completed the online Respect in Sport (RiS) certification (or equivalency), as required by Sask Sport Inc. https://sasksrc.respectgroupinc.com
- All participants (player, coach(s), manager, Sanitation Champion) must sign a Softball Saskatchewan waiver. All teams must send their waivers in digital or paper format to the RLSA Registrar, Sarah Stelmacovich, email@example.com
- For teams affiliated through RMSL or White Butte, the decision was for them to be submitted to the RLSA.
- Deadline for RLSA Registration/Affiliation form and waivers is Thursday, July 9th.
- Question from Geneen Sparview: this year we are not allowed to use 16-year olds but in the past we were allowed to? Brenda Response: You can only use them as AP players for 5 games as long as they are affiliated with a minor team.
- Brenda reviewed the Operating Rules: Registration of Players with respect to the use of AP players
- Rod Houk Question: Used to be a 3-week window where you could affiliate a player after the roster had been submitted. Is that still available?
Brenda Answer: No, the roster needs to be submitted prior to the start of the season. Also, the Softball SK date for affiliation is quickly approaching.
- Brenda Anderson stressed that you can only use players that are on your roster or that fulfill the mandate of an AP player otherwise there is no insurance in place.
- Reminder of Operating Rule GROUND RULES 5J:
At the completion of every game, a complete and accurate score sheet must be handed into the Association umpires by the Home Team. Score sheets are to include: team name, first and last name of every player (including substitute players listed at the bottom), player numbers, player position numbers, as well as reflect anytime a substitution player is entered into the game. Teams handing in an incomplete or inaccurate score sheet will be given one warning from the Association Executive. Any subsequent incomplete or inaccurate score sheets will result in a $25 fine per score sheet.
12. General Operating Rules update
- 5B - Ground Rules
- FROM: All games will be seven innings, but will be called as completed after 2.5 or 3 complete innings if a team is winning by a minimum of fifteen runs; or after 3.5 or 4 complete innings if a team is winning by a minimum of 10 runs; or after 4.5, 5, 5.5, or 6 complete innings if a team is winning by a minimum of seven runs. Extra innings will be played until a tie is broken or until the home plate umpire calls the game. The international tie-breaker rule will be used immediately.
- TO: All games will be seven innings, but will be called as completed after 2.5 or 3 complete innings if a team is winning by a minimum of fifteen runs; or after 3.5 or 4 complete innings if a team is winning by a minimum of 10 runs; or after 4.5, 5, 5.5, or 6 complete innings if a team is winning by a minimum of seven runs in Division I and Division II. In Division III, games will be called as completed after 4.5, 5, 5.5, or 6 complete innings if a team is winning by a minimum of seven runs In all divisions Extra innings will be played until a tie is broken or until the home plate umpire calls the game. The international tie-breaker rule will be used immediately.
Motion to accept the proposed operating rule amendment: 1st: Rod Houk; 2nd: Dana Schwart
13. Election of Division Reps - Bruce Matthewson will let his name stand.
14. Douglas Park and Bingo updates
- DP2 & DP4 backstops extended.
- Late night bingos have been cancelled for July. Bingo dates available in August are 7th & 21st.
- See below for bingo worker requirements
15. Review of RLSA Return to Play Document & Health & Safety Sign-In Sheet: See attached document for guidelines.
- Rod Houk Question: Are teams required to bring their own sanitizer for equipment?
- Brenda Anderson Response: Yes
- Concern voiced over having the catcher 6 feet back and how that changes the game. Sue Gowans said that Softball Saskatchewan is meeting again tomorrow (July 8th) and may revise this.
- Brenda stressed that the Executive’s stance is that we follow the rules put in place. It is possible that a spot audit could take place and we would not want to be hit with any sanctions or penalties.
- Teams to ensure they are making their players aware of the all the guidelines and game rules that are in place.
Responsibilities for Home Team and Visiting Teams:
Home team: Official scorekeeper, occupy 1st base dugout, returns bases to the shed by diamond 4 and if last team on the diamonds lock the shed
Visiting team: occupy the third base dugout
16. Other Business
- Information line
- We incur a cost every year to use it and to connect/disconnect it
- Rod (Diamondbacks) use it to pass the information along to his teams but is ok getting rid of it
- Request for teams to ask their players if they use it and we can discuss it at the Fall meeting.
- Contact list - confirmation of information
- Brenda has not received responses back form everyone. Request to review and provide a response quickly as she will be printing it for the package to be distributed on July 9th.
- Clean-up around diamonds after practices & games as there is no additional summer staff working at Douglas Park
- Rod Houk: Will they be dragging the diamonds this week? Diamond 1 is in rough shape
- Brenda Anderson responded that some of the diamonds have been dragged but we are hoping they all get done before the start of the season.
- City of Regina Smoking Bylaw - The bylaw prohibits smoking and vaping on all City-owned or controlled land. This includes Douglas Park.
- 2020 Women’s National Championships to be hosted by RMSL have been cancelled
- Available players
- Megan Miller - 306-529-2855, firstname.lastname@example.org, 3rd, 2nd or left
- RAMP Team App: They host our website. Can also be used as a team management site to manage schedules, track attendance, etc. The cost would be $20 a team for the year.
- The Thunder tested out the RAMP App last year and said it worked well
- Kaos and the Vipers are interested in using it
Question from Kaos on league fees as they worked bingos - contact Gwen Fex to discuss credit.
17. Adjournment: Motion to adjourn the meeting: 1st: Sue Gowans
BINGO GUIDELINES AS OF July 2, 2020
Here are some items that will be followed:
All staff and charities will be required to wear a mask (ACI will provide masks or
workers can bring their own)
Aprons will be changed each session and washed every 2 days. We have had extra
aprons made (workers are welcome to bring their own aprons if they wish)
Several hand sanitizing stations will be set up
Chairs will only be placed at tables where customers are able to sit to ensure social
There will be 2 managers or 1 manager and another trained staff member on at each
location for the first month for the extra help to ensure the safety and cleanliness during
the bingo sessions
At Centennial - Customers will be let in a few people at a time to line up and get their
bingo paper so we can social distance the line up in the hall.
Telephones will be wiped down every hour
Bathroom will have a check list for staff to sign that they have checked and cleaned the
- Customers will come through 1 door so that we can count how many people we have
(we have no idea on what this number will be yet)
- We will post on our social media and website a self-assessment checklist for customers
to see the symptoms of COVID and ask that they do not visit us if they are sick or have
symptoms of COVID
* No sharing of food or drinks
* No walking around in pairs
* cleaning supplies is provided by hall.
* digital temps of staff and workers will be taken
* gloves not required as you will have to change often, wash your hands!
* payouts by 1 person only
* no limit, once in can stay for as long as they want.