2019 Spring Meeting Minutes

2019 RLSA SPRING GENERAL MEETING AGENDA - March 25, 2019 at 8:00 PM

Teams not in attendance:  Iskotew

1.  Call to order - 8:10

2.  Adoption of agenda as presented: 1st: Rob Dedman; 2nd: Geoff Eger

Changes from original

  • Name change for the Mystics
  • Contact names of available players

 3.  Adoption of minutes from 2018 Fall League meeting: 1st: Dana Schwartz, 2nd: Danielle Swartz

 4.  Old business (from Fall meeting)

Motions for:

  • Adoption of minutes from 2018 spring meeting - 1st: Rob Dedman; 2nd: Sarah Stelmachovich
  • Adoption of Treasurer’s report as presented at 2018 fall meeting- 1st: Gwen Fex; 2nd: Rob Dedman
  • Adoption of Constitution changes as presented at 2018 fall meeting - 1st: Debbie Tanner; 2nd: Tyler Gerard 
  • Performance Bond Changes: Motion to stay the same at $350
    • 1st: Rod Dedman; 2nd: Tyler Gerrard
  • Change of default change from “game” to “game night”
    • Motion to accept 1st: Steven Macknak 2nd: Rod Hauk


  • Election of Executive. Brenda Anderson (President), Cherise Burns (Secretary), & Sarah Stelmacovich (Registrar) let their name stand for another two year term
    • No nominations from the floor
    • All current members holding positions noted above will remain in role for 2 year-term

5.  Applications for Membership/Withdrawal

      > Application:

  • Pride - request to join Division I
  • Regina Rage - request to join division 2

       Motion to accept the new applications: 1st: Rpd Dedman; 2nd: Tyler Gerrard

       > Return from leave of absence: Earl Grey Heat - Div I

       > Leaves of absence: Extreme, Fusion, Ochapowace, Piapot

       > Withdrawals: Saints - Div II

       > Mystics name change to Aces Fastball


 6.  League Structure

  • Regular season format and start dates
    • Start date of Sunday, May 5th (8 games)
    • Plan is to schedule for Mon-Thursday with double headers each night
  •  Set Schedule Deadline date -Friday, March 29 (for closed dates). Please email Ian Bowers at ibowers@myaccess.ca
  •  Set Schedule Pickup date - DP1 Building - Thursday, April 18th 7:00 - 8:30. Recommend submitting league fees at this time.


  • Divisional Structures
    • At this time based on Executive Assessment: 6 teams (Division I), 10 teams (Division II) and 7 teams (Division III)
    • Post meeting: Dakota Winyan has said that they would be good to move down to Division III

** Will possibly be 6 in Division I, 9 in Division II and 8 in Division III (2 half schedules)

Question from Falcons: Any thought into moving teams between divisions depending on your results and compatibility. Answer was that these should be requested well in advance of the spring meeting so that it can be considered when Executive meets to determine the structure.


  • Playoff format
    • Set Playoff Commitment Date - Monday, June 24th.
      • This is the date that teams are to state whether they are wanting to participate in the playoffs
      • Ideally, will look to do a double knockout


  • Motion to set the schedule date, regular season start date and the playoff commitment date as presented above:
  • 1st: Rob Dedman; 2nd: Rod Hauk


7.  Budget Review- additional expenses to repair water valves and new website - around $2700 (above normal operating expenses)

    • Bingo account has been earmarked for repairs to our fencing and additional shale (as well as existing insurance and cost of the lighting)


8.  Umpire Fees

  • 2018 - $43 per umpire/game (men’s league is paying $45)
  • 2019 - Executive proposes no change
  • ** consensus is that the umpires will not leave the RLSA for $2 extra per game


9.  League Fees

  • Propose $2,000 ($1,225 league, $275 affiliation, $500 bingo workers expense) - this is an increase of $200 from 2018 season
  • The Executive has had discussions around whether the existing league fees are sufficient to cover operating expenses if we were ever to lose the grant money that we generally receive
    • Feedback requested from the masses back in 2018 and a list was generated including a number of enhancements that teams would like to see
      • #1 - work on the infields
      • #2 - lights on an additional field - this would be $150,000 just to get the lights to Regina, does not include the cost to install
    • Motion to increase the league fees to $2000 and leave the umpire fees at $43: Rod Hauk; 2nd: Rod Dedman


10.  Affiliation/Registration - review of spreadsheet template (Sarah Stelmachovich)

    • Very similar to last years process (no drop downs which caused confusion)
    • Paper form was distributed at the General Meeting; however, it is the electronic form that is to be completed and sent back to league registrar (will be combined and sent off to Softball Saskatchewan by the RLSA)
      • Electronic copy will be emailed out at a later date
    • Coaches and Managers go on one form; players onto another form
    • Softball Saskatchewan is to get back to us on which form to record a player/coach
    • Coaches need a Respect in Sport Number
    • Due back 24 hours prior to the league start date; can add players up until May 20th


11.  Scorekeeping

  • Reminder of Operating Rule GROUND RULES 5J:
    • At the completion of every game, a complete and accurate score sheet must be handed into the Association umpires by the Home Team. Score sheets are to include: team name, first and last name of every player (including substitute players listed at the bottom), player numbers, player position numbers, as well as reflect anytime a substitution player is entered into the game.  Teams handing in an incomplete or inaccurate score sheet will be given one warning from the Association Executive.  Any subsequent incomplete or inaccurate score sheets will result in a $25 fine per score sheet.


12.  Softball Canada Rule Changes - see attached document

    • Intentional walks without throwing a pitch - can declare it to be an intentional walk
    • Will institute the new strike zone and pitching rules (do not need both feet on the rubber)
    • Pace of play - limited discussion with infielders (discretion of the umpires) - this can be a ball on the batter
    • Concussion protocol
    • Pitchers may not have bands etc. on their throwing arms
    • Catchers blocking the plate will be called with interference


 13.  General Operating Rules update

  • See attached document

Motion to accept all proposed operating changes as presented

 1st: Rod Dedman; 2nd: Rod Hauk



Rob Dedman - if we are going to allow less AP players to play within each game; will this cause any more defaults?

  • The hope is that by opening it up more to pull up from your own division will help with this. Also by allowing for 2 game night defaults should help to


Rod Hauk- should we cap it at 5 games if it will prevent a forfeit

  • Same as above : The hope is that by opening it up more to pull up from your own division will help with this. Also by allowing for 2 game night defaults should help to


The umpires will not be responsible to police this.  It is the responsibility of the other team to question the use of an ineligible player. 

  • ACTION: The Executive is to look into whether the players from the travelling Martin Collegiate team are to be Softball Saskatchewan affiliated


Question from Rod Hauk - Can 2 teams from the same division give a player to the other team if one team is going to forfeit.  Answer was yes


14.  Election of Division Reps

    • Chelsea Selby will not let her name stand
    • Bruce Matthewson has agreed to take over the role for all divisions


15.  League tournament

  • Date - May 31-June2
    • It has been posted on the Softball Saskatchewan website in January
    • Teams are saying that the masses have not received the email from Kim Picot. Kim to send out an email to all the teams
  • “A” - there are currently 6 teams registered - Lumsden, Kaos
  • “B” - currently 2 teams registered - Elite, Lumsden U19,

** Action:  Kim to send out the email to the 2018 teams to see if they are interested

Fees - $550 for “A”, $500 for “B”


16.  Douglas Park and Bingo updates

  • Bingo dates available are April 5th & 19th & May 24th
    • $50 per worker
  • Douglas Park Updates-
    • Work on getting the pitching bullpens in better condition


17.  Other Business

  • Softball Saskatchewan now requires that all coaches participating in the sport of softball have completed the online Respect in Sport (RiS) certification (or equivalency), as required by Sask Sport Inc.  https://sasksrc.respectgroupinc.com
  • Concussion Protocol



  •  League logo - looking for design ideas or examples

99 Designs.com - for about $199 and up they will send out your request to a bunch of designers and a bunch of logos will come back and we can decide what we like. Rod Dedman said that he would do it for us if we wanted


  • Available players


18.  Clinics

  • Community Softball Coach - Apr 12- 13 - contact Kristina Kenny, 306-552-6944, rmsl@sasktel.net
  • Competition Introduction - Mar. 30-31 (weekend 1) & May 4 -5 (weekend 2) - contact Softball Saskatchewan


19.  Acknowledgement - Softball Canada has announced that RLSA umpire Glenn Ozem will be inducted into the 2019 Canadian Indicator Club that recognizes program leaders for their work both on and off the field for their efforts to support their colleagues and the umpire program at the local and regional level.


20.  Adjournment - 1st: Danielle Swartz; 2nd: Geoff Eger

Upcoming Events

Feb. 07, 2020 9:30 PM to 11:59 PM

Centennial Bingo Hall
Team may contact Maureen Pennington, maupennington@gmail.com, to work bingo.

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Feb. 28, 2020 9:30 PM to 11:59 PM

Centennial Bingo Hall
Team may contact Maureen Pennington, maupennington@gmail.com, to work bingo.

read more »

Apr. 19, 2020 8:30 AM to 4:00 PM

Umpire Clinic in Regina
Martin Collegiate, 1100 McIntosh St

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